Senate Minutes

faculty senate logo

                                                                Minutes

                                                                 2-13-07

 

LAST NAME

FIRST NAME

DIVISION

TERM

X

 Asperen

 Bob

 Technology

 2007

X

 Barot

 Alok

 Student Liaison (Non Voting)

 2007

X

 Breit

 Craig

 Fine Arts/Communications

 2008

X

 Ernest

 Roger

 Liberal Arts

 2008

X

 Fernandez

 Walter

 Humanities/Social Sciences

 2008

A

 Fobi

 Charlene

 Health Occupations

 2008

X

 Gaik

 Frank

 CCFF Liaison (Non Voting)

 2007

E

 Hallinger

 Don

 SEM

 2007

A

 Holmes

 Carolyn

 Health Occupations

 2007

X

 Horvath

 Ellen

 Liberal Arts

 2007

X

 Hu

 Philip

 Liberal Arts

 2007

A

 Jensen

 Debbie

 HPER/Athletics

 2008

X

 Johnson

 Jeanne

 Technology

 2008

X

 Juntilla

 Tim

 Liberal Arts

 2007

A

 Lewandowski

 Tom

 SEM

 2008

X

 Lopez

 Manuel

 SEM

 2007

A

 McPherson

 Mike

 HPER/Athletics

 2007

X

 Mellas

 Dean

 SEM

 2008

X

 Moore

 Debra

 Library (Vice President)

 2007

X

 Moriarty

 Cindy

 Business Education

 2008

X

 Namala

 Solomon

 Humanities/Social Sciences

 2007

X

 Obasohan

 Victor

 Humanities/Social Sciences

 2007

X

 Page

 Elizabeth (Liz)

 Student Services

 2008

E

 Reece

 Bryan

 Humanities/Social Sciences (President)

 2008

X

 Soden

 Barbara

 Business Education

 2007

X

 Soto

 Armando

 Counseling

 2008

X

 Sparks

 Bill

 Liberal Arts

 2008

A

 Trager

 Julie

 Fine Arts/Communications

 2007

X

 Ukita

 Traci

 Counseling (Secretary)

 2007

X

 Wedell

 Donna

 Health Occupations

 2008

A

 White

 Brenda

 Technology

 2008

X

 Wilson

 Jack

 SEM

 2007

Guests:  Howard Ryan, Cynthia Alexander, Bill Farmer, David Fabish, Vincent Kong

 

4/3/2007 

 

faculty senate logo

February 13, 2007

Cheryl A. Epple Board Room

 

 

 

MINUTES

 

1.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE (11:11 a.m.)

 

The flag salute was led by Student Liaison Barot (Student Senate)

 

Vice President Moore announced President Reece’s absence due to pneumonia and chicken pox. He is doing better and planning to come back soon.

 

2.

APPROVAL OF MINUTES (11:12 a.m.)

·         Motion: It was moved by Senator Soden (Business Education) and seconded by Senator Sparks (Liberal Arts) to approve the minutes of February 6, 2007.

·         Action: Motion was approved with voice votes of ayes, save one abstention.

 

3.

REPORTS (11:13 a.m.)

 

A.

President (Bryan Reece)

Absent

 

 

B.

Vice President (Debra Moore)

Vice President Moore announced the following:

·         Academic Excellence Awards are coming up on March 27th.

·         The next Basic Skills meeting will take place on March 2nd at 1:00. Decisions about the grant proposals that were submitted will be discussed.

·         A meeting with Senate representatives, Union representatives and department chairs has been scheduled for March 1st at 11:00 in the Board Room.

·         Outstanding Faculty Awards will be on April 19th.

·         The next Planning & Budget meeting will take place this Thursday. President Reece should be back by then. Discussion about how to incorporate Program Review in the budget development process is anticipated.

 

 

C.

Secretary (Traci Ukita)

Secretary Ukita shared that she sat in for President Reece at the last Coordinating Committee meeting. She explained that they wrapped up the review of the policies and procedures pertaining to Business Services and got started on those for Student Services.

 

 

D.

CCFF Liaison (Frank Gaik) 

Dr. Gaik announced that negotiations began last Friday. CCFF Executive Director Howard Ryan shared that Monica Lopez will not be added to the negotiation team. Dr. Gaik explained that the reason for this has something to do with administration having to fund hours for a substitute.

 

 

E.

Student Senate Liaison (Alok Barot)

Senator Barot announced that a Chief Justice has been appointed to the ASCC Court. The Senators have been assigned to different appeals, and dates and times have been set.

 

4.

APPOINTMENTS AND NOMINATIONS (11:16 a.m.)

 

No appointments or nominations

5.

ANNOUNCEMENTS (11:17 a.m.)

 

Vice President Moore reminded the Senators that there will be no Senate meeting next week.

 

6.

STANDING COMMITTEE REPORTS (11:17 a.m.)

 

No standing committee reports.

 

7.

UPDATE ON SENATE PROGRAMS AND INITIATIVES (11:17 a.m.)

 

Primary announcements were provided as part of VP Moore’s report; the rest of the updates will wait until President Reece’s return.

 

8.

SENATE DISCUSSION (11:17 a.m.)

 

A.

Administrative Access to Online Classes: Further Discussion

VP Moore explained that Professor Hoppe-Nagao was not available to come to the meeting. This item will be included on a future agenda when Professor Hoppe-Nagao is available.

 

 

B.

5% Reserve Budget: Further Discussion

VP Moore provided a brief summary of the issue and discussion to date, and asked if Senators discussed this item with their divisions.

·         Senators from the Business Education, Technology, and Liberal Arts divisions reported that their faculty want to keep the minimum reserve at 3%. A Senator from Humanities/Social Science reported the interest of that division’s faculty to obtain more information about why administration thinks going to a mandated 5% is necessary, and requested Senate leadership to investigate.

·         An extensive discussion proceeded in which information presented from the previous week’s meeting was reiterated, different perspectives on the issue were shared, and additional information was offered. 

o   The point was made that the body has not heard from anyone recommending moving the minimum up, and that perhaps someone could be invited to speak to the other side of the issue.

o   In response to a question posed about whether state guidelines have changed, it was explained that 5% has been identified by the Chancellor’s Office as being the recommended “minimum prudent” unrestricted [general] fund balance.

o   A major concern that was expressed at the previous Senate meeting and was acknowledged in a few different iterations at this meeting is that by raising the mandated reserve amount, should we ever be in a situation in which the difference between 3% and 5% was needed, we could not access it unless there was a major crisis.

o   It was noted by one Senator and later affirmed by another that at one point the college had so much money in the reserve that it was penalized.

o   As part of the discussion, VP Farmer—after acknowledging that this is not his area of expertise—shared information based on his previous experience. He explained that when he worked for the Los Angeles Community College District, the district ended up on a “watch list” in the Chancellor’s office for being below 5%. As he understood it, there were three levels of the watch list: between 3-5%, below 3%, and below 1%. Being on any of the watch lists was not good, because the Chancellor’s oversight of the district’s budget would become more pronounced. He acknowledged that because colleges are run by local Boards, the Chancellor’s Office could not really tell them what to do, but could announce colleges on the watch list. He is not sure if they still have watch lists, but they did three or four years ago. VP Farmer noted that there is a real incentive at the Chancellor’s office to avoid another Compton-like situation.

o   One Senator posed a couple of questions that could not be concretely answered: Have we ever been at the crisis line of 3-4% within the last ten years? What are the chances of us ever fallen to the crisis number of 3%?

o   The Senator from Student Services reported on behalf of her division that they support maintaining a 5% reserve, as has been the practice, but that there was a concern about why Board policy would need to be changed if the District has been able to maintain the 5% all along. This point was reiterated by another Senator who also wondered why the amount would need to be officially changed if the District has been consistently above 5%.   

o   A Senator from Liberal Arts presented her interpretation of the Chancellor’s Office recommendation as being for districts that do not historically exceed 5%. She also reported on behalf of her division that the faculty recognize the need for more money in instructional programs and for flexibility. They also do not want to risk lowering the reserve to an unsafe level, but thought 8-10% was in excess. She also added to the comments of others who could not recollect the college ever going below 5%, even in very tough times.

o   In response to a question about what it would take to dip into the reserve, VP Farmer provided a short explanation of what is budgeted for, which would include at least a 5% reserve to stay off watch lists and avoid greater scrutiny by the Chancellor’s Office, as well as taking unknowns into account. In short, a minimum is set with the expectation of probably being above it. He also explained that a Board can vote to spend money from the reserve at anytime, but this would usually only be done in times of crisis, and would try to restore the reserve when there are not crises. He also provided a brief description of what his former district had to deal with when it was on a watch list.

o   A concern was articulated about cutting programs at 5% if that level were mandated as the minimum, and that keeping the mandated minimum at 3% shows trust in the way the Board has handled things.

·         In response to a question posed directly to VP Farmer about whether or not the college has set aside other funds that are not being considered part of the reserve, such as for overruns on building costs, VP Farmer explained that he does not believe there is any extra money set aside for another reserve. He did, however, acknowledge that as it relates to bond monies, there is a required contingency fund for building overruns for such things as materials and labor, but as he understands it, they are not from the general funds. He also shared his understanding that there may have been some of general fund monies that had to be used to complete the Science building, but the President and senior executive team are committed to making sure a situation like that never happens again.

·         After a few more minutes of various Senators offering different points of view about what the Senate should do, but with no movement toward a specific action, VP Moore suggested that the body hold off on any motions and ask Vice President Higdon to come to a Senate meeting to explain the recommendation to change the mandated minimum to 5%. The suggestion was met with general comments of approval.

 

 

C.

Community College Initiative

Professor Cynthia Alexander, who visited the Senate last semester to present information on the initiative, provided a brief update of the status of the initiative.

·         The Californians for Improving Community Colleges (a joint advocacy effort of the Community College League of California, the Faculty Association of the California Community Colleges, and the Los Angeles Colleges Faculty Guild) has collected approximately 900,000 signatures to support including the initiative as a ballot measure that would address Prop 98 funding, bilateral governance and student fees. The goal was to get one million signatures. We should know in March if there are enough to qualify the initiative for the ballot.

·         Professor Alexander distributed handouts that illustrate the positive impact the initiative could have on funding per FTES for community colleges in general as well as the potential financial impact on Cerritos College specifically. Another handout she distributed shows how much money has been raised as of January 2007: $1,641,172. Approximately 2.5 million dollars will be needed for the election, which may be moved to next February.

·         Professor Alexander noted that Cerritos College fell far below its goal of raising $40,000 ($39,900 below, to be exact), and urged the Senators to encourage their colleagues to donate to the cause.

·         More information about the initiative can be found on the FACCC website: www.faccc.org.

 

 

D.

Campus Climate Survey

Senator Mellas (SEM) initiated this discussion item about the Campus Climate Survey that was recently distributed to faculty to administer to students.

·         Senator Mellas reported concerns and feedback about the survey that were expressed at a division meeting, which included the following:

o   The survey would not be delivered in the desired manner nor administered properly

o   Administering the survey in class was a great disruption to the class, and the faculty who did administer the survey probably would not do it again

o   The survey would not yield meaningful results, because students and faculty were confused by a number of the questions, some students did not finish

o   The suggestion that it be done in class was a big problem

o   The length and format of the survey was a major concern

o   Social Security Numbers are required

·         VP Moore relayed that the Director of Research and Planning, Nathan Durdella, said he was not able to come to the Senate meeting, but welcomed faculty to call him directly.

·         VP Farmer provided a short explanation of the survey instrument and why it is being used. He acknowledged the concerns and indicated that if the college is to do the survey again, they would mail it or send it via email. He apologized on behalf of the accreditation committee and the research office for the disruption.

·         Other Senators and a faculty member representing the Physics Department expressed their concerns as well. Anecdotes related to administering the instrument were shared such as students not being able to finish in a timely manner, making comments about it being too long, making comments about it being a waste of time, getting bored with it, and other students getting so tired with it by the end that they stopped filling it out sincerely and began filling any bubble just to complete it. Some concerns about the faculty survey were also communicated.

 

9.

ADJOURNMENT (12:19 p.m.)

·         Motion: It was moved by Senator Ukita (Counseling) and seconded by Senator Wilson (SEM) to adjourn.

·         Action: Motion was approved without protest.

 

 

Minutes respectfully submitted by Faculty Senate Secretary, Traci Ukita.

 

**OFFICIAL MINUTES APPROVED BY THE FACULTY SENATE 2-27-07

 

For further details of the meeting, audio cassettes are available in the Faculty Senate office located in the Office of Academic Affairs.

 

NEXT SENATE MEETING

TUESDAY, FEBRUARY 27, 2007

11:05 A.M.

BOARD ROOM

 

 

Faculty Senate Office Hours:  8:00 a.m. – 5:30 p.m. Monday through Thursday and 8:00 a.m. to 3:30 p.m. Friday.

 

Dr. Bryan Reece
President
Ext. 2219

Debra Moore

Vice President

Ext. 2418

Dodie O’Donnell
Faculty Senate Clerk
Ext. 2217

Traci Ukita

Secretary

Ext. 2592

 

Visit the Faculty Senate Web Page

www.cerritos.edu/faculty-senate

for agendas, minutes and other information of interest to faculty, staff and others.