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ABC Operating Procedures

Cerritos Auto Body Club Operations & Procedures Outline

Auto Body Booster Club of Cerritos College

11/94
Robertson

 

I. Club Store

 

A. Items to Stock and Sell

1. Paint Additives
2. Abrasives & Adhesives
3. Tools & Hardware
4. Primers & Sealers
5. Top coats to order

 

B. Location of Club Store

1. Convert a tool storage room-add split door
2. Access limitation and keys

 

C. How to transact money at point of sale

1. Student Deposits on account in advance
a. Keep log of student purchase activity-alph order
2. COD checks, money orders, cash
a. Prefer checks and money orders
b. Use receipt book for all moneys check or cash
c. Provide audit trail for all money in & out of club
3. One student per class-is a member of the Club Store Committee and responsible to the committee chairman and treasurer.
4. Security and Accountability
a. Only specified students have a key to store
b. Appropriate starting and ending inventories to be taken
c. All funds turned-in to front office for deposit less pre-determined 'cash on hand' amount for urgent purchases.
5. Cash Register (or box) & Sales Log with Invoices
a. Check warehouse for available cash register
b. Check estimating lab for available printing calculator
c. Cash box to be turned in to instructor after each class and then for deposit the following day.

 

D. Use of Funds from Store sales

1. Reinvestment in materials/tools to sell
2. Tools & equipment for department
a. Office Equipment-Computers etc.
b. Shop Equipment & hand tools
3. Facility Improvements
a. Paint, lights, fixtures etc.
4. Scholarships
a. Monthly Student Awards
b. Annual Scholarship Awards

 

II. Seminar Production

 

A. Office and Business Management Seminars

1. Computerized CCC EzEst Estimating
2. Computerized Mitchell, Windows Estimating
3. Business Management
4. Production and Job Control
5. Purchasing Control/Management

 

B. Body Shop Repair Seminars

1. Welding Workshop Seminar
2. I-CAR Certifications
3. ASC Certifications
4. Chief EZ-Liner Frame Repair Seminars
5. Laser Measuring System Seminars

 

C. Painting Seminars

1. Custom Painting & Graphics
2. Color Matching Seminars
3. Spot Painting Seminar
4. Fleet/Commercial Painting Seminar

 

D. Contribution Procedures

1. Receipt of moneys/equipment donated
2. Issue of Tax-Deductible Receipt to Contributor
3. Proper notification to Board of Trustees, forms etc.

 

III. Outside Jobs

 

A. Cerritos College Vehicles

1. Police Department (Campus)
2. Maintenance Vehicles
3. Departmental Vehicles

 

B. Other District or Faculty Equipment

1. Other Schools within the District
2. Smaller Busses & equipment
3. Other School Projects etc.

 

C. Faculty and Student Vehicles

1. Discounted repair work for special groups (fix rates)

 

IV. Job-Shop Projects

 

A. Welding Projects
1. Flat-Bed / Stake Beds For Trucks
2. Racks or fixtures for manufacturing/repair shops
3. Parts racks for Dealerships/Body Shops etc.
4. Campus Projects/other departments

 

B. Body and Paint Projects
1. Elderly or disadvantaged customers-discounted work
2. Body shop customers who can't afford retail work referred to Auto Body Department

 

V. To Do and To Get List

 

A. Permission from Department Chair and Dean of Technology
B. Coordinate with Department Maintenance for Room/Mater.Budget
C. Coordinate with Club for instructions/Policies/Procedures
D. Cash Register, Cash Box, Procedures with office
E. Set up accounting in Business Office-New Account
F. Present to Advisory Committee in January 1995
G. Pre-Printed Invoices
H. Club Name Stamp for Checks
I. Date Stamp for Invoices and Logs
J. Alpha Order File for student log sheets ea semester
K. List of most needed materials for initial order
L. Acquire appropriate accounting procedures from office

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