FAQs for Suppliers and Contractors

Shipping/Receiving FAQs

Q: What are your receiving hours?

A: Warehouse receiving hours are 8:00 am - 3:30 pm, Monday through Friday. However, during summer (late May through early August), the Warehouse is closed on Fridays.


Q: Where exactly is the Warehouse, and how can I get to it?

A: The Warehouse is located behind the Purchasing Office at 11051 166th St., Cerritos, CA 90703. You can access the Warehouse receiving door from the driveway off of 166th.

 

Donations FAQs

Q: I would like to make a donation of goods to the college, what do I need to do?

A: Thank you for your generosity. To donate goods to the college, please click on the "Donations" link on the left-hand menu. You will find instructions as well as the link to the Gift in Kind form which must be filled out and submitted to the appropriate department on campus that is benefiting from your gift. Please be aware that all donations to the campus must be approved by the Board of Trustees; once Board approved, if the donated items need to be received by the Warehouse, the department you donated to will coordinate the delivery.

 

Supplier FAQs

Q: How can I become a supplier with the college/District?

A: The first step is to visit the Purchasing Department website at www.cerritos.edu/Purchasing and access the District's Online Portal through PlanetBids; this can be found by clicking on the"Supplier Registration"link on the left-hand menu. Your information will be retained in the PlanetBids database for immediate retrieval by the Purchasing Department should a need for your services/product arise. You are also welcome to download a copy of the "Doing Business with Purchasing" brochurePDF document which is located on the left-hand menu.

 

Contractor Prequalification FAQs

Q: How can I check to make sure my company is prequalified with the college/District?

A: We currently have two ways your company can be prequalified: formal and informal. You can check your prequalification status by going to the "Suppliers & Contractors" area in the left-hand menu and clicking on the Formal Bid Prequalification link or the Informal Bidding List (CUPCCAA) link. Scroll down to the bottom of the page where you can find the list of Prequalified Contractors.


Q: I'm a contractor and would like to get prequalified so I'm eligible for bids as they come up. What do I need to do?

A: To become a prequalified contractor with Cerritos College, please locate the "Suppliers & Contractors" area in the left-hand menu and click on the Prequalification link that applies to you/your company. The links to the prequalification packet (formal bid)or online submittal (informal bid - CUPCCAA) are available in these areas along with directions for completing and submitting the packets.


Q: How long is my company's prequalification good for?

A: Both formal and informal prequalifications are valid for only one calendar year; you will need to resubmit each year to remain on the current prequalification list. To receive priority, you/your company will need to submit by the posted deadline in order to be eligible for the full calendar year. For the formal prequalifications, our PM/CM will accept prequals submitted after the deadline, but you will only be eligible from the date of approval until the end of the calendar year.


Q: What is the difference between the formal bid prequalification and the informal (CUPCCAA) bid prequalification?

A: The formal bid prequalifications are for the larger, higher dollar amount public works bond projects on campus; the informal (CUPCCAA) bid prequalifications are for the lower dollar amount (not to exceed $175,000.00) projects that may come up on campus from time to time. Prequalification for one does not equate prequalification for the other, so if you are interested in being prequalified for any project that may come up on campus, please submit both forms. Keep in mind that you will need to resubmit your prequalification each calendar year; prequalification does not carry over from one year to the next.

 

Bidding FAQs

Q: How do I know what bids are going to be upcoming at your campus?

A: All new bids are listed on the District's Online Portal with PlanetBids. This can be accessed through the Purchasing Department website under the "Suppliers & Contractors" area in the left-hand menu on the Bid and Proposal Opportunities page. In addition, all new bids are also advertised over a 2-week period in the Press-Telegram legals section.


Q: I'm a contractor that was out at a job walk for one of the bid projects on your campus. Where can I get the list of contractors that attended the job walk?

A: The lists of contractors that attended the job walks will be made available through the District's Online Portal on the Bid and Proposal Opportunities page; this is located in the left-hand menu. Simply, click on the Bid and Proposal Opportunities link and scroll down until you find the link for the Online Portal; you can access the file for the specific job walk under the appropriate Bid Number. Please allow 2 business days after the job walk for the contractor list to be posted.


Q: I need to get copies of the addendums to one of the projects on your campus. Where can I get these?

A: Electronic copies of the addendums are posted to the District's Online Portal on the Bid and Proposal Opportunities page as soon as the Purchasing Department receives them from the PM/CM company; addendums are also available at listed plan rooms. If you have questions regarding addendums, please contact the PM/CM, Tilden-Coil Constructors at 562-860-2451 ext. 7201.


Q: Bids are due for one of your projects on campus, where do I turn them in?

A: Bids are to be turned in by the date, time, and location specified in the Bid and Proposal Documents which can be found on the District's Online Portal on the Bid and Proposal Opportunities page and in the bid advertisement. Please be aware that addendums may be issued on bids that effectively change the due date and time, so checking the website prior to the submission day may be beneficial. The Purchasing Department is located in the Facilities and Purchasing Complex at the southernmost border of the campus; the address is 11051 166th St., Cerritos, CA 90703. For more detailed directions and a map of our location, please click on the link in the right-hand menu.


Q: When will bid results be available for viewing on the website?

A: Bid Results will not be posted until they have been approved by the Board of Trustees. Please check back 2 business days following the Board meeting date (which will be indicated under the appropriate bid/project onthe District's Online Portalon the Bid and Proposal Opportunities page.