Creating Accessible PDFs

A PDF document may contain logical structure information that allows the information to be accessible to disabled people.  This is called a “Tagged PDF” file.  Converting a file to a tagged PDF document is simple:

  • Create the file in MS Word:
    • Use styles to format text such as titles, headings, and paragraphs.
    • Use the columns command to create columns instead of tables.
    • Provide alternate text for all images – you can do this by viewing the image properties.
      Please note:
      Microsoft Word 2007 places the alternative text box under the "Size" option.
  •  Click “Adobe PDF” on the menu bar then click “Convert to PDF”.

This will create a tagged PDF document that enables the viewer to view the structure of the document, jump to any place in the document without having to view content in-between.

Please see: http://www.webaim.org/techniques/acrobat/ and http://webaim.org/techniques/acrobat/converting#word2010 (for MS Word 2010) for additional information about tagged PDF documents.

Please see information at the following link http://www.htctu.net/trainings/manuals/web/CreatingAccessibleAA8.pdf for more information about creating Accessible PDFs available from the High Tech Center Training Unit in Cupertino, CA.